Leadership And Engagement For Improvement In The NHS .

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Leadership and engagementfor improvement in the NHSTogether we canReport from The King’s FundLeadership Review 2012

The King’s Fund seeks tounderstand how the healthsystem in England can beimproved. Using that insight, wehelp to shape policy, transformservices and bring aboutbehaviour change. Our workincludes research, analysis,leadership development andservice improvement. We alsooffer a wide range of resourcesto help everyone working inhealth to share knowledge,learning and ideas. The King’s Fund 2012First published 2012 by The King’s FundCharity registration number: 1126980All rights reserved, including the right of reproduction in wholeor in part in any formISBN: 978 1 85717 640 7A catalogue record for this publication is available from theBritish LibraryAvailable from:The King’s Fund11–13 Cavendish SquareLondon W1G 0ANTel: 020 7307 2591Fax: 020 7307 2801Email: publicationsEdited by Edwina RowlingTypeset by Grasshopper Design CompanyPrinted in the UK by The King’s Fund

ContentsForewordivFindings and recommendationsviIntroduction1Making the case for engagementWhy engagement mattersWhat engagement meansStaff engagement in the NHSHow staff engagement raises health care performancePatient engagement in the NHSThe role of leadership in engagementImplications for leadership development223455710Engaging different groupsEngaging staffEngaging patientsEngaging doctorsEngaging nurses and allied health professionalsEngaging boardsEngaging across the system12121417242527Conclusions32Appendix: Submissions to the review34References36 The King’s Fund 2012

ForewordNHS managers have seemed like an endangered species in recent years. Politiciansof all parties have called for cuts in management costs, and have outbid each otherin the headlong rush to release resources to invest in patient care. The counterview – that a massive and complex organisation like the NHS requires top-classleadership and management – has not been well articulated.It was for this reason that The King’s Fund set up a commission to investigate thefuture of leadership and management in the NHS. Its report, subtitled No MoreHeroes, published in May 2011, brought together evidence from many sourcesto make the case for excellent leadership and management in the NHS. Thereport set out why managers are not only essential to the effective running of theNHS, but also have a critical part to play in supporting doctors, nurses and otherclinicians to improve patient care.The report argued that a new style of leadership was needed if the NHS wasgoing to rise to the challenges it faces. Leadership must be shared and distributed,less reliant on heroic individuals and much more the property of teams andorganisations. Effective leaders need to work through others to achieve theirobjectives, motivating and engaging followers and working across organisationsand systems to deliver the transformational improvements on which the healthcare system of the future depends.Leadership and Engagement for Improvement in the NHS builds on the argumentsput forward by that commission and explores in more detail the role of leadersin engaging a range of significant others in improving health and health care.The debate on the Health and Social Care Bill and the government’s far-reachingreforms to the NHS have reinforced the central importance of effective leadershipand management at all levels, from the ward to the board and across traditionalorganisational boundaries. The purpose of effective leadership, put simply, is toimprove population health and patient care; this needs to be recognised now morethan ever.The changes needed in the NHS to implement the reforms must happen at scaleand pace. They will require leaders who cultivate a strong culture of engagementfor patients and staff and who deploy a range of leadership styles and behaviours.The NHS Commissioning Board and Leadership Academy have a key role to play indeveloping existing and future leaders and embedding an engagement culture acrossthe system. Equally important is the responsibility of every NHS organisation tovalue and support leadership and engagement in delivering its objectives.iv The King’s Fund 2012

ForewordAs this report shows, there is strong evidence that leaders who engage staff,patients and others deliver better results on a range of measures. The business casefor leadership and engagement for improvement is compelling at a time when theNHS needs to deliver unprecedented efficiency savings over many years.We attach particular importance to leadership across systems of care to supportgreater integration of services around the needs of patients and populations.Leadership across systems is significantly under-developed in the NHS and mustbecome a higher priority.As last year, the report draws extensively on papers commissioned from leadershipand policy experts focusing on different aspects of leadership and engagement.We are grateful to Beverley Alimo-Metcalfe, Pippa Bagnall, Richard Bohmer, JohnClark, Angela Coulter, David Welbourn, Michael West and Jeremy Dawson forwriting and revising these papers, which are available at: www.kingsfund.org.uk/leadershipreviewWe also invited a range of organisations and individuals to let us have theirviews on leadership and engagement, and have drawn on their contributions inpreparing this report. In parallel, we arranged a lecture series led by recognisedleaders from health care and the third sector, including those with internationalexperience. The lectures were delivered by Richard Bohmer, Elisabeth Buggins,and Ciarán Devane, and they can be found at: www.kingsfund.org.uk/leadershipreviewSeveral people contributed to the work that lies behind the report. I wouldparticularly like to thank Kate Lobley for leading the work, Richard Vize, whoprepared successive drafts of the report, and many other colleagues in The King’sFund and outside who have also contributed. I hope the result demonstrates thebenefits of engaging many minds and hands in the work to be done.Chris HamChief ExecutiveThe King’s Fund The King’s Fund 2012v

Findings and recommendationsvi Recent research has highlighted that NHS leaders favour ‘pace-setting’ stylesfocused more on the delivery of targets than engaging patients and staff. Rising to the challenges that lie ahead requires a more nuanced style, withNHS leaders giving greater priority to patient and staff engagement; theinvolvement of doctors, nurses and other clinicians in leadership roles; andleadership across organisations and systems of care. The business case for leadership and engagement is compelling: organisationswith engaged staff deliver better patient experience, fewer errors, lowerinfection and mortality rates, stronger financial management, higher staffmorale and motivation and less absenteeism and stress. Patient engagement can deliver more appropriate care and improved outcomes. There is specific evidence that links medical engagement with organisationalperformance both from the NHS and other health care systems. The contribution of staff at an early stage of their careers to leadership andservice improvement needs to be valued and recognised. The increasing recognition of the importance of integrated care, and the newstructures put in place by the NHS reforms, require leaders to be effectiveacross systems, including engagement outside the NHS. To support this, leadership development programmes should bring togetherleaders from different professions and different organisations within andoutside health care. NHS boards should value patient and staff engagement and pay attentionto staff health and wellbeing, for example by acting on the results of the NHSstaff surveys. Every NHS organisation needs to support leadership and engagement indelivering its objectives, for example through effective appraisals, clear jobdesign and a well-structured team environment. The role of team leaders in hospitals and the community is critical in creatinga climate that enhances staff well-being and delivers high-quality patient care. The NHS Commissioning Board and the Leadership Academy have a keyrole to play in modelling and supporting the development of leadershipand engagement. The King’s Fund 2012

IntroductionEngagement is not only a topic of academic interest; it has enormous practicalsignificance. Put simply, organisations with more engaged clinicians and staffachieve better outcomes and experiences for the patients they serve.Whether the NHS meets its three big challenges – driving up quality of carefor patients and populations, finding billions of pounds of productivity gains,and making the government’s reforms work – will depend on whether staffthroughout the NHS see it as their responsibility to design and manage effectivesystems in their wards, clinics or practices, and feel empowered to do so.Tackling any one of these challenges would be difficult; tackling all threesimultaneously will be immensely tough, even with an energised and inspiredworkforce fully committed to the task. When many staff have deep concerns aboutthe current NHS reforms and are worried about financial and service pressuresand changes to their pensions, it is sometimes difficult to see a way through.To stand a chance of making a success of all this, individuals and institutionsneed to rethink the way power and responsibility operate within teams andorganisations and across the health and care system. The report of last year’sCommission on Leadership – subtitled No More Heroes (The King’s Fund 2011)– called on the NHS to recognise that the old ‘heroic’ leadership by individuals– typified by the ‘turnaround chief executive’ – needed to make way for a modelwhere leadership was shared both ‘from the board to the ward’ and across the caresystem. It stressed that one of the biggest weaknesses in the NHS was its failure toengage clinicians, notably doctors, in management and leadership roles.This second report demonstrates that engaging staff and patients is not anoptional extra, but essential in making change and improvement happen. Theevidence gathered during our review is clear: organisations with engaged staffdeliver a better patient experience and have fewer errors and lower infection andmortality rates. Financial management is stronger, staff morale and motivationare higher and there is less absenteeism and stress. Patient engagement also bringsbenefits in delivering more appropriate care and improving outcomes.This evidence makes a compelling business case for leadership for engagementand underpins the conclusions and recommendations of this review. The King’s Fund 20121

Making the case for engagementWhy engagement mattersFor both patients and staff, engagement transforms the experience of the NHS.They feel respected, listened to and empowered, and are able to influence andimprove care.In their review of engagement for the government, MacLeod and Clarke (2009)quoted two companies performing strongly – O2 and Sainsbury’s – who believedthat recent growth was built on transforming their approach to their workforceusing sophisticated engagement models. As Sainsbury’s chief executive JustinKing put it: ‘In our business, with almost 150,000 people, engagement is a keyconcern You don’t even get started without engagement’.If staff do not feel engaged they can spiral down into burnout, which can leavethem cynical, exhausted and depressed. But where staff are engaged studies acrossa range of sectors show performance rises.Evidence to this review from West and Dawson (2012) highlights a study byPrins and colleagues (2010) of more than 2,000 Dutch doctors, which found thatthose who were more engaged were significantly less likely to make mistakes.Similarly, a study of more than 8,000 hospital nurses by Laschinger and Leiter(2006) found higher engagement was linked to safer patient care. This benefitto patient safety alone is a powerful argument for health care organisationsprioritising staff engagement.So how do managers encourage staff to engage? West and Dawson (2012) suggestthey need to give staff autonomy, enable them to use a wide range of skills, ensurejobs are satisfying – such as by seeing something through from beginning to end– and give staff support, recognition and encouragement. The personal qualitiesassociated with engagement that managers should nurture include optimism,resilience and self-belief.A study by Mauno and colleagues (2007) of Finnish health staff found that havingcontrol over how they did their jobs was the best predictor of engagement, evenmore than management quality. Similarly, Hakanen and colleagues’ study (2005)found job control and manageable workload affected engagement. There wereindications from this study that spending time with patients provided a level ofengagement in its own right.In a paper prepared for this review, Coulter (2012) makes the case for patientengagement. Shared decision-making with patients helps to deliver care2 The King’s Fund 2012

Making the case for engagementappropriately; supporting patients to self-manage their long-term conditionscontributes towards better outcomes; and care that is patient-centred makes a realdifference to quality. Coulter also emphasises the close relationship between staffexperience and patient experience, arguing that ‘happy staff make happy patients’.The evidence and examples brought together by Coulter reinforce our coreargument that leadership and engagement should be valued and supported.What engagement meansThe simplest definition of employee engagement spells out the relationship at itsheart: it is when, according to MacLeod and Clarke (2009), ‘the business valuesthe employee and the employee values the business’. It recognises that everymember of staff chooses whether to do the minimum, or do more.The evidence to this review, and the literature on engagement, is littered withexamples of staff who work harder,